We make time at the start of every Council meeting for people to speak to the Council. Hearing from our community helps the Council so don’t be whakamā.
There are different ways for you to be involved in different types of meetings.
At full council or committee meetings, you can speak about any item on that meeting’s agenda. You need to arrange this at least one day before the meeting by phoning us on (04) 237 5089 or email email@example.com to ask to speak.
All Council and committee meetings are usually held at the Council Chambers, level 2, Administration Building, 16 Cobham Court, Porirua. Occasionally meetings are held elsewhere, so make sure you check the location of the meeting you are interested in before you head out.
When the council or a committee passes a resolution to go into a session that excludes the public, you must leave the meeting. However, you can make an Official Information Request to the chief executive for minutes or papers from the meeting. The information will be provided unless there is a good reason not to do so.
We’ll let the public know where and when scheduled meetings will be held on our meetings calendar by advertising in local newspapers. You can also see the meeting agenda and reports.
If needed, extraordinary meetings may be called. These meetings are advertised as soon as possible. The text of any decision made at an extraordinary meeting is advertised in a local newspaper following the meeting, unless it’s made in a public excluded session.
You can also ask to go on our Meeting Alerts system to receive an email informing you when the next meeting is being held with links to the meeting documents. Just email firstname.lastname@example.org with your name and email address. We won't use your details for any other purpose.
The council agenda is a public document (except for parts withheld for privacy or public safety reasons). Minutes of meetings are kept and made available to the public.
The Mayor or committee chairperson can order any member of the public to be removed for disorderly conduct.
We hold regular workshops for councillors to learn about and discuss issues in a less structured environment than a formal meeting. No decisions are made at workshops, and the public aren’t notified or given access to the agendas or minutes from these workshops.