Attending a meeting

Hearing from our community is really important to us and you're welcome at any Council or committee meeting. All of our meetings are open to the public, unless there is a need to protect personal privacy, privileged or commercially sensitive information or to maintain public health, safety and order.

Come to a hui

We make time at the start of every Council meeting for people to speak to the Council. Hearing from our community helps the Council so don’t be whakamā. 

There are different ways for you to be involved in different types of meetings. 

At full council or committee meetings, you can speak about any item on that meeting’s agenda. You need to arrange this at least one day before the meeting by phoning us on (04) 237 5089 or email meetings@poriruacity.govt.nz to ask to speak.

Public excluded parts of a meeting

When the council or a committee passes a resolution to go into a session that excludes the public, you must leave the meeting. However, you can make an Official Information Request to the chief executive for minutes or papers from the meeting. The information will be provided unless there is a good reason not to do so.

Notice of meetings

We’ll let the public know when scheduled meetings will be held on our meetings calendar by advertising in local newspapers.

If needed, extraordinary meetings may be called. These meetings are advertised as soon as possible. The text of any decision made at an extraordinary meeting is advertised in a local newspaper following the meeting, unless it’s made in a public excluded session.

Meeting rules

The council agenda is a public document (except for parts withheld for privacy or public safety reasons). Minutes of meetings are kept and made available to the public.

The Mayor or committee chairperson can order any member of the public to be removed for disorderly conduct.

Workshops

We hold regular workshops for councillors to learn about and discuss issues in a less structured environment than a formal meeting. No decisions are made at workshops, and the public aren’t notified or given access to the agendas or minutes from these workshops.