Love Local Expo - Exhibitor

Love Local Expo 

Saturday 17 October
Te Rauparaha Arena, Porirua 

FREE


Key dates

Applications Closed
Exhibitor pack in 12pm to 7pm, Friday 16 October (small stadium from 2pm)
Exhibitor welcome and breakfast 8.30am to 9.30am, Saturday 17 October
Public opening hours 10am to 4pm, Saturday 17 October
Pack down 4pm to 5pm, Saturday 17 October

All organisations/groups must be operated within the Porirua City boundaries to be able to exhibit at the Expo.

  • A 3x3m or 6x3m space in the exhibition, with power outlet, table, chairs and exhibition shell will be provided by Te Rauparaha Arena.
  • Truck, caravans & trailers will be parked in the back carpark of the venue. No Truck, caravans & trailers can be driven or parked inside Te Rauparaha Arena.
  • High Vis must be worn during set up and pack down. All exhibitors must sign in.
  • Exhibitors must have staff present for the during the duration of public opening hours.
  • Electrical appliances must have a current tag test.
  • All exhibitors are responsible for operating a safe place of trade and complying with all relevant legislation.
  • All AV/displays/activities/giveaways are at the exhibitors’ own expense.
  • Exhibitors are not able to go outside of the space booked within the Expo. If you require more space this will need to be approved by the Events Co-ordinator.
  • All Exhibitors and attendees are required to maintain physical distancing requirements and sanitizing practices as recommended by the NZ Govt – additional information can be found here.
  • Acceptance of any booth application is not guaranteed. We reserve the right to accept or decline any booth application.
  • All exhibitors must keep the front of their booths free from rubbish at all times.
  • TRA has preferred suppliers to work in the venue for lighting, sound and equipment hire. Please discuss these options with the Events Co-ordinator.
  • Fire exits must be kept clear at all times.
  • Photos may be taken during the event and used in Porirua City Council marketing. If you do not wish to be in any photos, please advise the Events Co-ordinator prior to the Expo.
  • As an exhibitor at the Love Local Expo you will be signed up to the Porirua City Council Love Local database.

Commercial food stalls must obtain and have with them on the day, a current Food Sellers Licence from Porirua City Council, or a copy of a current Food Sellers Licence from another local authority.

  • Healthy food options are encouraged at the Expo.
  • Food stall holders are responsible for cleaning their complete site and removing any waste and debris from the site.
  • Food Trucks must comply with all legal requirements relating to gas bottles, generators and electrical warrants of fitness that apply to trucks, caravans and cooking equipment (we undertake inspections on-site). If you intend using any of the above, you will need to confirm these details on the application form. All electrical leads must be protected by a residual current device, whether connected to the mains or to a generator.
  • All generators used with Food Trucks must be sited in such a way as to prevent fumes or noise from affecting either your workers, the public or the event. Noisy generators will not be allowed on site and must not exceed 60dB.
  • Food stalls within the venue must discuss power requirements with the Events Co-ordinator prior to the Expo. No cooking to be done inside the venue unless by prior arrangement.
  • In the interests of public safety, Food Trucks must not leave the site (even if sold out) or move a vehicle without permission from the event controllers on the day.

Locally crafted and New Zealand made products only

The Expo will go ahead wet or fine.

· Cancellations are required by Friday 2 October

All exhibitors must set up within the allocated times and be ready to go by 9.30am on Saturday 17 October.

During set up and pack down times high vis and covered shoes must be worn.

Booth holders are responsible for cleaning their site and removing any waste and debris.

Booth items may not be stored at the venue and must be removed on Saturday 17 October, unless arranged with the Events Co-ordinator.

No exhibition items may be delivered before Thursday 15 October. We have limited storage space at the Arena.

Exhibitors may not pack down before 4pm on Saturday 17 October – no exceptions.

Contacts

For queries about exhibitor registrations:

Eliza Murray, Events Co-ordinator Email: eliza.murray@poriruacity.govt.nz or phone: 0275650357

Helen Brookes, Manager Events Email: helen.brookes@poriruacity.govt.nz or phone: 0276752348