Stall Application Form - Waitangi Day 2026

Stall applicants: you must tick the box on the stall application form to show that you have read these terms and conditions and agree to comply

• Location: The Waitangi Day celebration will be located on Te Rauparaha Park, Porirua.
• Stalls are located on Norrie Street and throughout the Park, with potential to extend stall locations to within Council venues.
• Placement of stalls will be at the discretion of the organisers. Any special requests must be noted on the application form, however your preferred location is not guaranteed upon application.
• Stallholders are not permitted to relocate their site location on the day.
• Site size: Please ensure you fit within the site size specified. If additional space is required, you will need to include this in your application form. You will be charged for each site occupied. Trailers and drawbars/towbars that are bigger than the booked area may mean we have to turn you away on the day or charged extra if there is available space.
• Payments: Successful stallholders will be invoiced, and payment must be made within the deadlines mentioned or entry will not be permitted.
• Equipment: If required, stallholders are required to provide their own equipment (tables, chairs etc) and shelter (gazebos) with appropriate anchors/weights. (We do not provide weights or sandbags) Cold tap water is available should you request it.
• Stallholders must comply with all legal requirements relating to gas bottles, generators and electrical warrants of fitness that apply to trucks, caravans and cooking equipment (we undertake inspections on-site). If you intend on using any of the above, you will need to confirm these details on the application form.
• Power: Porirua City Council will provide appropriate generators within each zone of the event site. Stallholders are not to provide their own generators and must use the generators provided. All electrical leads must be protected by a residual current device and tested and tagged by a qualified electrician, valid for the event date. A registered electrician will verify your power cords and appliances before permitting plugging in to the nearest supplied generator on the day.
• Appliances will be checked before they are plugged in to ensure power continuity at the event.
• Stallholder Operating: No alcohol is to be sold or supplied from any stall.
• All stallholders are responsible for operating a safe place of trade and complying with all relevant legislation.
• Please be sun smart and consider your shelter, hats and sunscreen.
• Craft stalls: Locally crafted and New Zealand made products will be given preference.
• Waste: Stallholders must follow the Reducing Waste Commitment regulations and guidelines.
• Stallholders must keep the front of their stalls free from rubbish throughout. All waste produced through back-of-house methods must be separated as per Nonstops back of house guidelines. No waste is to be placed in black bin liners.
• Stallholders that do not follow our waste commitment guidelines may be penalised and further event applications may not be considered.
• Applications: Stall numbers are strictly limited, and we will review and consider all applications.
• Stallholders who have attended the event before must apply again and within the deadlines mentioned above.
• Acceptance of any stall application is not guaranteed. We try to achieve a balanced mix of stalls suitable for our event, and we reserve the right to accept or decline any stall application.
• The organisers reserve the right to decline any Stallholder or activity at any time. Sites may not be sublet.

• Commercial and some non-commercial food stalls are required obtain and have with them on the day, a current Food Registration from Porirua City Council, (contact Nicholas McDonald or Oksana Bartlett at 04 237 5089), or a copy of a current Food Registration from another local authority. To understand whether you are required to have a Food Registration, click here
• Food stalls must have Waste Minimisation Plan approval.
• Food stalls must comply with the Healthy Drink policy (see section below).
• A facility for cleaning dirty utensils, washing hands, plus disposal of grey water is provided on the day should you require it.
• Healthy food options are encouraged at the event and will be given preference.
• Food stallholders are responsible for cleaning their complete site and removing any waste and debris from the site, while abiding to the Reducing Waste Commitment criteria.
• Food stallholders that do not follow waste guidelines and do not respond to Nonstop waste communications may be excluded from the event.
• It is a requirement all food vendors use Fill Good reusable serveware while operating your stall. There is no additional cost to use this service.
• Unused servewear must be returned to Fill Good.
• Organisers have the right to shut down stalls that do not comply with the event terms and conditions.

The Council is committed to helping improve health outcomes in our community, in particular, the health outcomes of children and young people. We strongly encourage you include healthy drink options at your stall.

Options include:

• Water as the drink of first choice
• unsweetened milk
• drinks with naturally occurring sugar (e.g.100% fruit juice) in small portion size
• drinks to which sugar is added at time of consumption (e.g. coffee and tea
• diet soft drinks (artificially sweetened or zero sugar) in small portion size
• 100% fruit drinks and diet drinks should be limited as they have high acidity levels that contribute to tooth erosion.

Council will take reasonable steps to:

• provide free water e.g. portable water stations, drinking fountains
• advertise the availability of free water to promote better health
• encourage bottle refilling to encourage waste minimisation.

Access for set up is between 8.30-10.30am. You will be given an allotted time to arrive. If you do not arrive between those times you will forfeit your stall and no refund will be given.

• All vehicles are restricted to travelling at 5km/hour (walking pace) with your vehicle hazard lights on at all times on the event site. You may only drive on the event site with a marshal in a high-vis vest leading your vehicle in and to your position.
• Entry to Norrie Street is via Hagley Street, as per the details on the map which you will receive closer to the event date.
• In the interests of public safety, stallholders must not leave the site (even if sold out) or move a vehicle without permission from the stall controllers on the day.
• Limited off-site parking on a first-come first-served basis is available for stallholders: Hagley Street Carpark and street parking around the site

• The event will go ahead wet or fine.
• Cancellations made two weeks before the event incur a $50 fee.
• Cancellations in the last two weeks: no refund.
• No refunds will be made for weather-related issues on the day.

To register as a 2026 stallholder, you must be committed to the following requirements: 

• All waste produced through back-of-house methods must be removed from the site.
• ​​Reusables first: All food and drink stalls must serve using Fillgood reusable serveware (provided at no cost by Porirua City Council).
• Return any unused Fillgood serveware at the end of the event.
• Where reusables are not possible, any single-use items must be approved by the Event Waste Service Provider (Nonstop Solutions) and must be accepted for composting at Organic Waste Management or recyclable through Porirua City Infrastructure.See the regional guidelines on event food packaging for details – click here.
• Restricted items are not permitted: polystyrene, balloons, wet wipes, glitter, PLA-lined or “compostable” plastics, printed greaseproof paper, or any packaging destined for landfill including plastic cutlery and plates.
  • Note: Where reusables are not possible, PLA-lined cups may be used for hot drinks only (landfill). Cold drinks must be served in recyclable PET #1 plastic.
• Any site that breaches the Waste Minimisation and Management plan may be asked to close or will result in restrictions to serve products in that packaging.
• Non-food & drink stalls: Please consider the waste impact of your materials. We strongly discourage single-use flyers, brochures, giveaways, or packaging where possible, and ask that any items you do bring are minimal, and aware of event waste requirements.